Fleet Administrator

Fleet Administrator
Location: Silvertown, E16 2BZ
Salary: £25,000 per annum
Contract type: Permanent, Full Time
Hours: Monday - Friday, 37.5 hours per week

• Oversee the maintenance, inspection, and repair of all vehicles in our fleet. You'll schedule regular maintenance, co-ordinate repairs, and ensure all vehicles meet safety standards, keeping our operations running smoothly 
  
• Maintain accurate records of each vehicle, including registration details, maintenance history, and other relevant documentation, ensuring compliance with regulations and policies 
  
• Manage fleet management systems and technologies to track vehicle location, monitor driving behaviour, and boost overall efficiency 
  
• Work closely with suppliers, such as vehicle maintenance providers, fuel suppliers, and insurance companies, to ensure seamless fleet operations 
  
• Liaise with internal staff and clients through phone, email, and face-to-face appointments, ensuring clear and effective communication 
  

• Respond promptly to internal and external queries via email and phone, providing excellent service and support 
  

• Experience in a similar admin-based role within a transport, logistics, or fleet environment.
  
• Confident using tools such as MS Excel, Outlook, and transport or compliance databases
  
• Strong organisational and time management skills
  
• Ability to manage multiple tasks, prioritise effectively, and work to deadlines
  
• Experience Handling PCN (Penalty Charge Notice) Processes
  
• Understanding of the end-to-end process of managing PCNs or willingness to learn quickly if familiar with similar compliance admin
  
• Clear and professional written and verbal communication with colleagues, drivers, and external parties
  

• Strong decision-making and problem-solving skills, with great attention to detail 
  

• Annual Leave – 25 days + bank holidays   
  
• Life Assurance – 2x basic annual salary   
  
• Bereavement Counselling – Support during difficult times 
  
• Free Onsite Parking   
  
• Employee Assistance Programme (EAP) – Confidential counselling via Health Assured   
• Eye Care Support – Free eye tests and up to £70 towards glasses for DSE users and drivers (includes retinal photography for drivers over 40